Step 8 of 9

Sign in to GOV.UK and upload

Open GOV.UK in a new tab so you can keep this guide open beside it.

Hold Ctrl and click this link: Report receipt of waste on GOV.UK. The GOV.UK page opens in a new tab. This guide stays where it is.

Use the organisation's account, not your own

You must not use a personal Government Gateway account for this service. Always use your organisation's account.

Screen 1 — Start now

Scroll down the GOV.UK page and click the green Start now button.

GOV.UK page with a warning about personal accounts and a green 'Start now' button. — Click the green 'Start now' button. (tap the picture to make it bigger)

Screen 2 — Are you registering as a local authority?

This asks whether you are reporting as a council. Our six BioteCH4 companies are not councils, so the answer is No. If you have been told something different for your site, stop and ask before answering.

Click No, then click Continue.

GOV.UK question 'Are you registering as a local authority?' with Yes and No options and a Continue button. — Choose 'No', then Continue. (tap the picture to make it bigger)

Screen 3 — How do you want to sign in?

Choose the route your organisation uses. Our guide uses Sign in with GOV UK One Login — your email address and password. If your site uses a Government Gateway user ID instead, choose that option.

Click your option, then Continue, and sign in.

GOV.UK screen 'How do you want to sign in?' offering GOV UK One Login or Government Gateway. — Pick your sign-in route, then Continue. (tap the picture to make it bigger)

Screen 4 — Who do you want to represent?

Click the organisation you wrote down in step 2. Read it twice. Then click Continue.

GOV.UK screen 'Who do you want to represent?' listing the six BioteCH4 organisations. — Choose the correct organisation, then Continue. The example shown is HEMSWELL BIOGAS LIMITED. (tap the picture to make it bigger)

Screen 5 — Waste receiving account

Check the organisation name at the top is the right one. Then click the link Report receipt of waste.

If the name is wrong, click Switch organisation at the top left.

GOV.UK 'Waste receiving account' screen with links for Report receipt of waste and Manage account. — Click 'Report receipt of waste'. (tap the picture to make it bigger)

Screen 6 — Report receipt of waste

Click Upload a spreadsheet, then Continue.

Only use Upload a spreadsheet that has Waste tracking IDs if you are correcting a report you have already submitted.

GOV.UK screen 'Report receipt of waste' with four options; 'Upload a spreadsheet' is the third. — Choose 'Upload a spreadsheet', then Continue. (tap the picture to make it bigger)

Screen 7 — Choose your file

Click Choose File. A window opens showing the folders on your computer.

GOV.UK screen 'Upload a receipt of waste movement spreadsheet' with a Choose File button and an Upload button. — Click 'Choose File' first. The Upload button comes afterwards. (tap the picture to make it bigger)

In that window, go to the folder you wrote down in step 7. Click your file once so its name appears in the File name box, then click Open.

A Windows 'Open' window showing folders on the left and Open and Cancel buttons at the bottom right. The folder path is blurred. — Find your saved file, click it, then click 'Open'. (The folder path here is blurred on purpose.) (tap the picture to make it bigger)

Screen 8 — Upload

You should now see your file name next to the button instead of "No file chosen". Check it is the right file, then click Upload.

Then follow the remaining instructions DEFRA shows you on screen.

What should happen

DEFRA processes your file and tells you the result on screen. Go to the next step to check it properly. Do not close the tab yet.